Payables
Every invoice, processed and coded.
Read, coded and checked, before anything gets paid.
What it handles
Everything between the inbox and the ledger.
01Coding
Coded the way your team would.
- Learns your GL codes, property allocations and vendor contracts.
- Extracts every line item, including multi-page and complex invoices.
- Codes consistently across every entity in the portfolio.
All properties · One queueCoded
| Vendor | GL | Amount |
|---|---|---|
| ABC Plumbing | 6420 | $412.50 |
| ABC Plumbing | 6420 | $286.00 |
| City Water Authority | 6110 | $1,869.37 |
| Keystone Turnover Co. | 6460 | $640.00 |
| Metro Appliance Supply | 1520 | $2,930.00 |
Same vendor, same GL, at every property.
02PO matching & duplicates
Nothing gets paid that shouldn’t.
- Matches every invoice to its PO and flags anything billed above it.
- Catches duplicate invoices before they’re paid.
- Holds problem invoices and emails the vendor for a correction.
Northside Landscaping · INV-30422Held
PO-2231
Visits3
Rate$350.00
Total$1,050.00
Invoice
Visits4
Rate$350.00
Total$1,400.00
Billed above PO · +$350.00Duplicate of INV-30418 · not paidVendor emailed
03Approvals
Approve from your inbox.
- Forward invoices to Unitbase, or send them straight from vendors.
- Property managers approve in one click, already coded.
- Approved invoices post to the systems you already use.
From Unitbase · to Dana Ruiz, Property Manager
Ready for approval: ABC Supplies · $412.50
PropertyCedar Ridge
GL6110 · Repairs
DueOct 22
Coded and checked. Nothing to fix.
90%+
less time spent processing invoices
99%+
GL coding accuracy
Your back office, on autopilot.
Tell us where your back office is losing time or money. We’ll deploy there first.
Get started- Live in days, not months
- Works inside the systems you already use
- No commitment required