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Payables

45 properties, one AP process.

A 10,000-unit operator consolidated AP across 45 properties and went live in two weeks.

Portfolio
10,000 units
Properties
45
Areas
Payables

45

properties consolidated into one AP process

2 weeks

from kickoff to live

1

coding standard across the portfolio

The problem

Each of 45 properties handled its own invoices and coded them its own way. The same vendor landed in different GLs depending on who keyed it, so spend reports couldn’t be trusted.

How Unitbase helped

  1. 01Routed every property’s invoices into one queue.
  2. 02Applied one set of coding rules across the portfolio.
  3. 03Property managers approve from their inbox.
All properties · One queueCoded
VendorGLAmount
ABC Plumbing6420$412.50
ABC Plumbing6420$286.00
City Water Authority6110$1,869.37
Keystone Turnover Co.6460$640.00
Metro Appliance Supply1520$2,930.00
Same vendor, same GL, at every property.

What changed

Invoice intakeBefore · Property by propertyAfter · One queue
CodingBefore · Varied by propertyAfter · One standard
Spend dataBefore · InconsistentAfter · Reliable
This was one of the most successful rollouts we’ve done this year.
CFOProperty management company

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